Upload Guide
Tutorials for uploading, sharing, submitting and citing datasets.

Overview Search Guide Upload Guide API Guide Custom Fields

Introduction

BERD@NFDI provides you with a platform to easily store, archive, and share your data from funded research projects (e.g., DFG projects) and thereby comply to your funding institutions requirements for storing and archiving data.

Before upload, please consult BERD‘s interactive Virtual Assistant (iVA) to find out if your data needs to comply with the GDPR. For more details, please see our Terms of Use.

Benefits of using the BERD@NFDI Data Portal

  • FAIRification: Enhance your data's findability and reuse by aligning it with the FAIR principles.
  • Long-term storage: Securely archive your research data to ensure future accessibility and preservation.
  • Comply with funder requirements: Meet institutional and funding agency mandates for responsible data management and sharing.
  • Persistent DOI creation: Generate a permanent digital object identifier to guarantee reliable citation and long-term discoverability.
  • Transparent versioning: Automatically document all revisions to (meta)data to maintain a transparent history of updates to data and documentation of your deposit.
  • Possibility to share your data with selected individuals and funding institutions: Grant controlled access to specific collaborators or funding bodies without public exposure of your deposit.
  • Share information about your research data publicly: Publicly showcase your work to attract potential collaborators and spark new research partnerships.
Users

Upload your data

Step 1: New Upload
Step 1

Click on "New Upload" in the top right corner.

Step 2: Log in or register
Step 2

Log in or register on our platform.

Step 3: Select resource type
Step 3

Select "Dataset / Funded research project dataset".

Step 4: Dataset information
Step 4

Fill out the required information about your dataset. Required information are marked with an asterisk (*).

Step 5: DOI selection
Step 5

Create a new DOI, use an existing one, or proceed without one.

Step 6: Upload files
Step 6

You can upload 100 files per record up to a total of 10 GB.

Step 7: Additional metadata
Step 7

It is recommended that you provide additional metadata, as this will help make your dataset more FAIR (findable, accessible, interoperable, and reusable).

Step 8: Choose a license
Step 8

Choose a standard or custom license.

Licenses specify the conditions under which others may reuse your published Dataset. Standard licenses include, among others, Creative Commons Attribution 4.0 International (CC BY 4.0), Creative Commons Zero (CC0 1.0), and the MIT License. You may also specify a custom license.

Step 9: Add funding information to your dataset by clicking on the 'Add custom' button.
Step 9

Add funding information to your dataset by clicking on the "Add custom" button.

Step 9: Search for and add a funding institution. You can optionally enter the details of your award or grant. Once finished, click the 'Add' button.

Search for and add a funding institution. You can optionally enter the details of your award or grant. Once finished, click the "Add" button.

Step 10: Dataset visibility
Step 10

Control the visibility of your dataset.

Decide whether your dataset should be publicly accessible or restricted to you and your collaborators. The visibility of a dataset can be controlled at both the metadata level and the file level. By default, both levels are set to public.

Step 11: Submit for review
Step 11

Submit your dataset for review.

Once submitted, the data curators will review your dataset and contact you if changes are required.

Step 11: Check submission status

You can check the status of your submission on the 'Requests' page of your dashboard.

Step 11: Request conversation

Your submission will be published once it has been reviewed.

Users

Share your upload

Step 1: Click ”Share” on the right side of the details page
Step 1
Click ”Share” on the right side of the details page.
Option 1: Add individual users already registered on the BERD Data Portal
Option 1
Add individual users already registered on the BERD@NFDI Data Portal.
Option 1: And choose their access rights.
And choose their access rights.
Option 2: Create a link to share with selected indiviudals and choose their access rights.
Option 2
Create a link to share with selected individuals and choose their access rights.
Option 2: Copy the link and send it to individuals you want to share your data with.
Copy the link and send it to individuals you want to share your data with.
Users

Edit your upload

Step 1: Click ”Edit” on the right side of the details page.
Step 1
Click on "Edit" on the right side of the details page.
Step 2: Change the information describing this dataset.
Step 2
Change the information describing this dataset.
Step 3: You can also change the visibility settings of your record.
Step 3
You can also change the visibility settings of your record.
Step 4: Create a 'New Version' of your dataset.
Step 4

Create a "New Version" of your dataset if you want to add or remove files.

If you have previously created a DOI for your dataset, adding a new version will generate a new DOI.

This allows you to cite the specific version of your dataset.

Users

Cite your upload and export its metadata

Step 1: Copy a citation to your clipboard by selecting a citation style and clicking the corresponding icon.
Step 1
Copy a citation to your clipboard by selecting a citation style and clicking the corresponding icon.
Step 2: To export metadata, select a file format, then either export or copy it to your clipboard.
Step 2
To export a record's metadata, select a format and export or copy it to your clipboard.